Records that must outlast the system, in a sector that never stops

Why healthcare and pharma records outlive the system

Health systems grow by merging with other systems and acquiring practices, and each brings an HR, payroll and scheduling stack of its own. Pharmaceutical and life-sciences companies change platforms as they scale, reorganize and divest. In both, the people records carry regulatory weight: licensure and credential verification for clinical staff, training records tied to controlled procedures, occupational health and exposure records, and the ordinary employment and payroll history that every employer must keep.

Fuse Analytics archives HR and payroll data for healthcare and pharmaceutical organizations today. Records that regulators, accreditors and auditors may ask for stay accessible under role-based control while the legacy system is switched off.

What regulated workforces ask of their records

• Credentialing and licensure. Verification records, competency assessments and renewals for clinical and technical staff must be producible for audits and accreditation reviews, including for people who have since left.
• Training tied to procedures. In pharma manufacturing and quality functions, training records are evidence that a person was qualified for the procedure version in force at the time. That link has to survive a system change intact.
• Occupational health and safety. Exposure and medical surveillance records are kept for decades under workplace-safety rules, far longer than any HRIS lasts. The deck-level view of HR and payroll retention periods is a starting point; your compliance team sets the policy, the archive enforces it per record type.
• Sensitive health information. Leave, accommodation and occupational-health records embedded in HR data call for tighter access than routine payroll history. Role-based security keeps them visible only to the people who need them.

Accessible, compliant and secure

• Accessible. Self-service gives HR, payroll, medical staff offices and quality teams answers about a former employee or a past record without a ticket to IT.
• Compliant. Retention policies by record type, audit access and data subject requests are handled by the compliance features, so records stay legally accessible for as long as the rules require and no longer.
• Secure. A SOC certified platform hosted on AWS with user roles, single sign-on, multi-factor authentication and encryption; see the security overview.

What the archive holds

• Demographics, employment, job and shift history across facilities and acquired entities
• Payroll history, including differentials, on-call and premium pay, with pay stubs that can be recreated on request
• Benefits elections, leave and accommodation records
• Documents: licenses, certifications, immunization and health-screening records, background checks, training and competency files, incident reports

The datasets page explains how the archive is scoped and loaded from each source system.

Where to start

Request a demo to see the archive with your own data, read why archive historical data now, or see what leaving SAP, Workday or UKG involves.