Audit-ready people records, without the legacy system behind them

Why financial services records outlive the system

Banks, insurers, asset managers and payment companies replace HR and payroll platforms like everyone else, but they do it under supervision. Examiners and auditors ask for employment, compensation, licensing and training records years after the fact, litigation and conduct reviews reach back further still, and branch or book acquisitions bring in populations with their own history. Keeping the retired system alive for those questions means paying for software nobody uses and running a security program around it.

Fuse Analytics archives HR and payroll data for financial services firms today. The history is loaded once, the legacy platform is switched off, and HR, compliance, legal and internal audit keep self-service access under role-based control.

What a supervised firm asks of its records

• Licensing and registration. Records for regulated roles, from registrations and continuing education to background and fitness checks, must be producible for the people who held them, including former employees.
• Compensation and conduct. Incentive, bonus and clawback history supports conduct reviews and remediation long after the payroll that paid it has been replaced.
• Training attestations. Compliance, ethics and security training records are evidence in examinations and are often requested by person and by year.
• Security expectations. Regulators increasingly prescribe how personal data is protected, not just how long it is kept. The cybersecurity regulation post looks at how one such rule reaches HR and payroll.

Accessible, compliant and secure

• Accessible. Self-service gives HR, payroll, compliance and internal audit answers about a former employee, a past registration or an old pay period without a ticket to IT.
• Compliant. Retention policies by record type, audit access and data subject requests are handled by the compliance features, so records stay legally accessible for as long as the rules require and no longer.
• Secure. A SOC certified platform hosted on AWS with user roles, single sign-on, multi-factor authentication and encryption; see the security overview.

What the archive holds

• Demographics, employment, job and reporting-line history across entities, branches and acquired books
• Payroll history, including incentives, deferred compensation and clawbacks, with pay stubs that can be recreated on request
• Benefits elections, leave and separation records
• Licensing, registration and continuing-education records
• Documents: background and fitness checks, training attestations, attestation and disclosure forms, performance and conduct files

The datasets page explains how the archive is scoped and loaded from each source system.

Where to start

Request a demo to see the archive with your own data, read data archiving and GDPR compliance for the privacy side, or see what leaving Workday, SAP or ADP involves.